Dorbe-Leit Consulting

Receptionist - Nairobi

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Job

Active since 16-05-2018 Job category Secretarial / Office Management...
Location Nairobi Level Mid-Senior level
Educational level Vocational / Diploma / As... Employment type Permanent contract
Hours 0 Salary Kshs.30, 000
Our client is a leading contractor in civil, mechanical & structural engineering with an history of delivering multiple projects.
Are you a young, agile & seasoned office administrator who is confident, reliable, organized & resourceful with the desire to challenge yourself? Do you have passion for organizing and coordinating multiple office operations & administration? If so, then this is the job you are looking for.

Our client would like to fill the position of a Receptionist who will be reporting to the Finance & Administration Manager.

Job Purpose/Summary
The primary responsibility of this position is to man the front office and provide clerical and administrative support to the management of office operations.
Duties and Responsibilities

Administrative
• Provide administrative and secretarial support to staff.
• Ensure meetings booked by staff and clients are promptly entered into the scheduler to avoid double bookings.
• Identify occurring deficiencies, maintenance issues and needs for repairs and arrange for their rectifications.
• Assist with supervision of cleaning and catering services to ensure they take place as per the standards and on time.

Reception
• Manning the reception desk with a high degree of poise and professionalism
• Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel.
• Receive and direct phone calls and enquires as appropriate to staff and clients.
• Respond to general enquires with accurate information.
• Record, sort and date stamp incoming mail and courier deliveries.
• Coordinate courier services to ensure deliveries are made on the same day and delivery notes are received and filed.

Procurement
• Putting together bids/tenders and technical documents.
• Maintain stationery inventory by checking stock to determine inventory levels, anticipated needed supplies and expediting orders.
• Receive, confirm and store office stationery.

Minimum Requirements
• A Diploma in Business Administration, Front Office Operations or its equivalent.
• 2-5 years’ work experience in front office reception support services in a busy organization.
• Proficiency in Ms Office, planning tools, using a computer, printer & scanner.
• Knowledge of office administrative and clerical procedures are highly desirable.
• Switch board operation experience will be an added advantage.
• Mastery in written & spoken English is highly desirable.

Competencies
• Pleasant demeanor, well groomed.
• Attention to detail.
• Ability to plan, organize & coordinate multiple activities simultaneously.
• Strong verbal, written, presentation and effective listening skills.
• Able to think on your feet.
• Keen eye for detail and accuracy.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Strong analytical and interpretation skills.
• Ability to exercise independent judgment and discretion while performing various responsibilities.
• Ability to work quickly and under pressure to meet deadlines.
• Strong organizational skills.
• High level of integrity and ability to keep confidentiality

 

More information
This listing is a full-time job

Job category Secretarial / Office Management / Personal Assistant
Industry / Industries Construction
Region Kenya
Keywords RATC

Contact information

Name Dorbe Leit

Location

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